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Executive Assistant - CIB Global Client Coverage

At BBVA, we are working to make banking better for everyone. That is where you come in. We are looking for smart, team oriented people who want to be part of a first-class workforce that gives people the tools they need to meet their financial goals, all while delivering an outstanding client experience. Learn more below.

Functions

Job Description: Executive Assistant, CIB

 

Duties: 

  • Performs complete administrative secretarial functions for a top executive and department.
  • Handles highly confidential matters.
  • Working with top level executives in work situations.
  • Interprets and adapts guidelines, practices and policies.
  • Completes scheduling of meetings as requested by executive and other department members.
  • Prepares correspondence and management presentation materials, answers telephones, and performs other administrative duties as assigned.
  • Assists executive with planning, scheduling and organizing the affairs of the department.
  • Assembles and submits relevant data from files, etc. Compiles statistics and information, sets up reports and/or presentations as directed, using all necessary software.
  • Maintains calendar of appointments, meetings etc. Makes appropriate arrangements/adjustments as necessary.          
  • Coordinates travel and hotel reservations.
  • Screens telephone calls, mail and visitors. Answers questions, furnishes information or redirects requests as appropriate to assist in supervisor’s time commitments.
  • Exercises discretion concerning schedule changes, changing priorities and meeting interruptions.
  • Telephone relief for others in the area as necessary.
  • May supervise or delegate duties.

Requirements:

  • High school education. Some college preferred.
  • Demonstrated progressive secretarial skills including strong typing/PC skills including word processing, spreadsheets, and database.
  • Four or more years secretarial/administrative assistant capacity.
  • Ability to express ideas clearly both in oral and written communications.
  • Excellent verbal and written communications skills.
  • Excellent attention to detail.
  • High level of initiative.
  • High level of confidentiality.
  • Must be able to think independently and have the ability to handle multiple priorities.
  • Must be able to present oneself in a professional manner.
  • Ability to work well within the team environment.
  • High proficiency with word processing and spreadsheet programs.
  • Must be able to work under pressure, prioritize work and meet multiple deadlines with minimum supervision.
  • Must exhibit initiative, time management, organizational and confidentiality skills in all facets of the position.
  • Must be highly detailed oriented, and possess good analytical skills.
  • Constant independent judgment.